Provisioning is the University's process for UA staff and faculty to request to add/modify or remove functional access to UAccess and related systems and is under 24/7 General IT purview.  All provisioning access begins with AccessFlow, link below (also known as Access Provisioning Tool-APT). If you are new to the University of Arizona or to accessing the Academic Structure Tables in UAccess you will need to first complete the Security Awareness Training. All-access requests will route through your selected College's or Department's Access Provisioning Liaison.

Curricular Affairs' access roles are requested to gain access to Course Add, Modify, or Inactivate forms, New Academic Program Proposal form, and the annual Curriculum Update for Undergraduate Academic Advisement Reports. Below are the specific details for each area.

AccessFlow

AccessFlow Path

1. Click the "New Access Request" button.
2. In the "Add Access for (Select users)" box enter your NetID.
3. In the "Select APL Approver" box select the appropriate Access Provisioning Liaison for your College or Department in the dropdown list.
4. Select from one of the following Roles and add to the form.
5. Once the needed role is selected click "add to list" and add subject(s) if prompted.
6. Fill out the business justification section.
7. Select "submit".

Path inside AccessFlow

UAccess Student > Campus Users > Course and Fee Management 

Roles Code and Definition 

• College Approver(UA_SA_AA CCA College Approver)- Reviews course forms and attachments for compliance on behalf of the college they are assigned and then approves or denies. Appropriate for Associate Deans or college level curriculum staff.
• Department Approver(UA_SA_AA CCA Dept Approver) - Reviews course forms and attachments for compliance on behalf of the department and then approves or denies. Appropriate for Department Heads, Directors of Undergraduate/Graduate Studies, or Faculty members.
• Initiator(UA_SA_AA CCA Requester)- Uses instructor provided information to fill out and submit course forms, monitor forms through the approval process, and email approvers on steps as needed for inquiries. Point of contact for course questions or corrections needed by 
• CA staff or approvers in the form route.  Appropriate for Program Coordinators, Directors of Undergraduate/Graduate Studies, Administrative Assistants, Advisors, or other departmental staff.
• Row Level Security - ADD Used to add an additional department or college to existing access.

• Row Level Security - REMOVE Used to remove an additional department or college from existing access.

  *We ask staff members only be assigned one role per academic org path. The exception would be the addition of a specialized approver role listed below.  If you have a unique situation please reach out to courseapprovals@arizona.edu to discuss.

Specialized Role Path inside AccessFlow

       UAccess Student > Campus Users > Internal/Central Admin Units

Specialized Role Code and Definition

• GenEd Approver(UA_SA_AA CCA Gen Ed Approver)- The General Education Office approves and adds comments to courses with GEED, GEAT, GEFN or SSCS attributes on behalf of 
• UWGEC and the General Education Office.  GENED internal staff only. 
• Honors Approver (UA_SA_AA CCA Honors Approver)- Approval for Honors College for courses listing Honors Contract. Honors internal staff only.
• SUN Approver(UA_SA_AA CCA SUN Reviewer)- Provost staff member assigned to monitor the SUN number courses to assure SUN policy compliance. Internal Academic Administration staff only.

UA Course Management Forms Approver Updates:

If forms are in-process in the UA Course Management system and an approver is updated please review the following:

1. Once an approval step is reached the contacts are fixed in the system. If the step a form is currently on is being updated to include a new or additional approver, and the department needs that new approver to take action on the form the department initiator will need to email courseapprovals@arizona.edu with the NetId for the new approver, the form types, and transaction numbers needing updated. Our staff can then manually swap the new staff member into the step the forms are currently on.  The staff member may then use UA Course Add/Modify/Inactivate to access and approve or deny the forms.
2. In-process forms that have not reached the approval step that is getting a new or back-up approver will update automatically to include the newly provisioned staff.  
3. Any forms with the step already approved by the previous approver will finish out with no updates, as approved steps are fixed. 

AccessFlow Path

1. Click the "New Access Request" button.
2. In the "Add Access for (Select users)" box enter your NetID
3. In the "Select APL Approver" box select the appropriate Access Provisioning Liaison for your College or Department in the dropdown list.

Under "Set Permissions for Above Users"

1. Select Category > UAccess Student
2. For Submitter/Initiator, Department Approver, or College Approver Roles
   
   1. Select Campus Users > Student Records - Academic Program Management
   2. Select the appropriate role from the "Permissions" column and "Add to list"
   3. Provide a business justification and submit.
3. For Council Chair and Administrative Unit Approver Roles
   
   1. Select Internal/Central Admin Units > Student Records - Academic Program Management
   2. Select the appropriate role from the "Permissions" column and "Add to list"
   3. Provide a business justification and submit.

AccessFlow Path

1. Click the "New Access Request" button.
2. In the "Add Access for (Select users)" box enter your NetID
3. In the "Select APL Approver" box select the appropriate Access Provisioning Liaison for your College or Department in the dropdown list.

Under "Set Permissions for Above Users"

1. Select Category > UAccess Student
2. For advisor access to submit curriculum updates
   
   1. Select Campus Users > Academic Advising
   2. Select the "Curriculum Requester" role from the "Permissions" column and "Add to list"
   3. Provide a business justification and submit.
3. For department reviewers (review only; no approval/denial privileges)
   
   1. Select Internal/Central Admin Units > Academic Advising
   2. Select "Curriculum Reviewer" from the "Permissions" column and "Add to list"
   3. Provide a business justification and submit.
4. For college approvers (intended for Deans/Associate Deans)
   
   1. Select Internal/Central Admin Units > Academic Advising
   2. Select "Curriculum College Approver" from the "Permissions" column and "Add to list"
   3. Provide a business justification and submit.

See the Dates and Deadlines page for the most up-to-date deadlines.

• There are unique deadlines for Course Adds, Modifies, or Inactivates.
• Programs, new or modify, have different deadlines.
• Undergraduate Advisement Report Annual Updates have specific deadlines.

Dates and Deadlines