Proposals for creating new graduate plans (majors, minors, sub-plans, and certificates) and modifying and/or disestablishing graduate plans go through several committees for review and approval. Use the table below to determine the form(s) needed for the proposal, learn about the approval routing, and view the proposal due dates.
- ABOR=Arizona Board of Regents*
- CAAC=College Academic Administrators Council
- FS=Faculty Senate
- GC=Graduate Council
- GPERC= Graduate Programs Executive Review Committee
- PC=Provost's Council
*Proposals are sent to ABOR after receiving CAAC approval. ABOR's Academic Affairs and Educational Attainment Committee reviews/votes on the proposals before forwarding to full ABOR. ABOR approval is the only external approval required. Proposals must receive approval from all UA internal committees and ABOR before implementation, marketing, admitting students, etc.
| CURRICULAR CHANGE TYPE | FORM(S) REQUIRED | REVIEW (R) AND APPROVALS NEEDED | PROPOSAL DUE DATE |
|---|---|---|---|
| Creation of a new major |
Training (contact Cindy Williams) and security role/access to UA Plan Management Workflow and upload the following to the appropriate tab: UAccess UA Plan Management Workflow Input Form New Academic Program Additional Information Form Budget Projection Form - use the Budget Projection Form Instructions for clarification. |
-Curricular Affairs(R) -GPERC -CAAC -GC -FS -ABOR |
Ongoing. Committees meet August-May. |
| Creation of a new standalone minor |
Training (contact Cindy Williams) and security role/access to UA Plan Management Workflow and upload the following to the appropriate tab: UAccess UA Plan Management Workflow Input Form New Academic Program Additional Information Grad Minor Form Budget Projection Form - use the Budget Projection Form Instructions for clarification. |
-Curricular Affairs(R) -GPERC -CAAC -GC -FS |
Ongoing. Committees meet August-May. |
| Creation of a minor with the same name as an existing major | Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with required curriculum. Memo must be signed by Department Head and Academic Dean. |
-Curricular Affairs(R) |
Ongoing |
| Creation of a new certificate |
Training (contact Cindy Williams) and security role/access to UA Plan Management Workflow and upload the following to the appropriate tab: UAccess UA Plan Management Workflow Input Form New Program Proposal Certificate Form Budget Projection Form - use the Budget Projection Form Instructions for clarification. |
-Curricular Affairs(R) -GPERC -CAAC |
Ongoing. Committees meet August-May. |
| Creation of an emphasis (sub-plan/concentrations) | -Curricular Affairs(R) -GPERC -CAAC |
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| Creation of accelerated master's program (AMP) | -Curricular Affairs(R) -Graduate College |
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| Creation of graduate dual degrees | Dual Degree Request Form |
-Curricular Affairs(R) |
|
| Creation of micro-credential (badge) | Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts).Memo must include all proposal requirements. Proposal requirements are listed on the Graduate College Website | -Curricular Affairs(R) -Graduate College -GPERC |
|
| Name changes to the major with NO accompanying changes to major requirements | Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the changes and explanation of impact to current students. Memo must be signed by Department Head and Academic Dean. |
-Curricular Affairs(R) |
|
| Name changes to an existing emphasis (sub-plan), minor, or certificate with NO accompanying changes to requirements | Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the requested change. Memo must be signed by Department Head and Academic Dean. |
-Curricular Affairs(R) |
|
| CIP code changes (with NO accompanying changes to major requirements) | Memo addressed to the Office of Curricular Affairs with justification for the requested change. Memo must be signed by Department Head and Academic Dean. Memo must include how the required courses and curriculum fit the proposed code. | -Curricular Affairs(R) -GPERC |
|
| Substantial changes to major requirements (~20% increasing or decreasing units required in the major, changing the themes of the major, changing core requirements in the major, etc.) | -Curricular Affairs(R) -GPERC -GC -CAAC |
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| Substantial changes to minor/certificate requirements | Graduate Programs Curricular Changes Form | -Curricular Affairs(R) -GPERC |
|
| Non-substantial curriculum changes (anything less than a 20% change to a program, i.e., units required, elective options, etc.) | Graduate Programs Non-Substantial Curricular Change Form | -Curricular Affairs(R) -Graduate College |
|
| Disestablishment of a major or minor | Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. | -Curricular Affairs(R) -GPERC -GC -CAAC Majors may need to go to ABOR if in a critical area of study |
|
| Disestablishment of existing emphasis (sub-plan) | Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. |
-Curricular Affairs(R) |
|
| Disestablishment of productive certificates | Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. | -Curricular Affairs(R) -GPERC -CAAC |