Graduate Proposal Approval Table

Proposals for creating new graduate plans (majors, minors, sub-plans, and certificates) and modifying and/or disestablishing graduate plans go through several committees for review and approval. Use the table below to determine the form(s) needed for the proposal, learn about the approval routing, and view the proposal due dates.

  • ABOR=Arizona Board of Regents*
  • CAAC=College Academic Administrators Council
  • FS=Faculty Senate
  • GC=Graduate Council
  • GPERC= Graduate Programs Executive Review Committee
  • PC=Provost's Council

*Proposals are sent to ABOR after receiving CAAC approval. ABOR's Academic Affairs and Educational Attainment Committee reviews/votes on the proposals before forwarding to full ABOR. ABOR approval is the only external approval required. Proposals must receive approval from all UA internal committees and ABOR before implementation, marketing, admitting students, etc.

Curricular Change Type Form(s) Required REVIEW (R) and Approvals Needed Proposal Due Date
Creation of a new major

Training (contact Cindy Williams) and security role/access to UA Plan Management Workflow and upload the following to the appropriate tab:

UAccess UA Plan Management Workflow Input Form

New Academic Program Additional Information Grad Major Form

Grad Majors Comparison Chart

Budget Projection Form - use the Budget Projection Form Instructions for clarification.

-Curricular Affairs(R)
-GPERC
-CAAC
-GC
-PC
-FS
-ABOR
Ongoing. Committees meet August-May. 
Creation of a new standalone minor

Training (contact Cindy Williams) and security role/access to UA Plan Management Workflow and upload the following to the appropriate tab:

UAccess UA Plan Management Workflow Input Form

New Academic Program Additional Information Grad Minor Form

Grad Minor Comparison Chart

Budget Projection Form - use the Budget Projection Form Instructions for clarification.

-Curricular Affairs(R)
-GPERC
-CAAC
-GC
-PC
-FS
Ongoing. Committees meet August-May.
Creation of a minor with the same name as an existing major Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with required curriculum. Memo must be signed by Department Head and Academic Dean. 

-Curricular Affairs(R)
-Graduate College

Ongoing
Creation of a new certificate

Training (contact Cindy Williams) and security role/access to UA Plan Management Workflow and upload the following to the appropriate tab:

UAccess UA Plan Management Workflow Input Form

New Academic Program Additional Information Grad Certificate Form

Grad Certificate Comparison Chart

Budget Projection Form - use the Budget Projection Form Instructions for clarification.

-Curricular Affairs(R)
-GPERC
-CAAC
Ongoing. Committees meet August-May. 
Creation of an emphasis (sub-plan/concentrations) Graduate Emphasis Request Form -Curricular Affairs(R)
-GPERC
-CAAC
 
Creation of accelerated master's program (AMP)

Accelerated Master's Program- Implementation Request

Signature Cover Page

-Curricular Affairs(R)
-Graduate College
 
Creation of graduate dual degrees Dual Degree Request Form

-Curricular Affairs(R)
-Graduate College
-GPERC

 
Creation of micro plan   -Curricular Affairs(R)
-Graduate College
 
Name changes to the major with NO accompanying changes to major requirements Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the changes and explanation of impact to current students. Memo must be signed by Department  Head and Academic Dean. 

-Curricular Affairs(R)
-GPERC
-GC
-CAAC
-ABOR

 
Name changes to an existing emphasis (sub-plan), minor, or certificate with NO accompanying changes to requirements Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the requested change. Memo must be signed by Department Head and Academic Dean.

-Curricular Affairs(R)
-GPERC
-GC
-CAAC

 
CIP code changes (with NO accompanying changes to major requirements) Memo addressed to the Office of Curricular Affairs with justification for the requested change. Memo must be signed by Department Head and Academic Dean. Memo must include how the required courses and curriculum fit the proposed code. -Curricular Affairs(R)
-GPERC
 
Substantial changes to major requirements (~20% increasing or decreasing units required in the major, changing the themes of the major, changing core requirements in the major, etc.) Graduate Programs Curricular Changes Form -Curricular Affairs(R)
-GPERC
-GC
-CAAC
 
Substantial changes to minor/certificate requirements Graduate Programs Curricular Changes Form -Curricular Affairs(R)
-GPERC
 
Disestablishment of a major or minor Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. -Curricular Affairs(R)
-GPERC
-GC
-CAAC
Majors may need to go to ABOR if in a critical area of study
 
Disestablishment of existing emphasis (sub-plan) Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. 

-Curricular Affairs(R)
-Graduate College
-GPERC

 
Disestablishment of productive certificates Memo addressed to the Office of Curricular Affairs and the Associate Dean of the Graduate College (Maggie Pitts) with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. -Curricular Affairs(R)
-GPERC
-CAAC