Undergraduate Proposal Approval Table

Proposals for creating new undergraduate plans (majors, minors, emphases (sub-plans), and certificates*) and modifying and/or disestablishing existing undergraduate plans go through several committees for review and approval. Use the table below to determine the form(s) needed for the proposal, learn about the approval routing, and view the proposal due dates.

The table below assumes departments are making a single type of change. If more than one change is requested and at least one of the changes requires submission of the "Request for Curricular Changes Form", then departments must submit all requested changes on the "Request for Curricular Changes Form".

  • ABOR=Arizona Board of Regents*
  • CAAC=College Academic Administrators Council
  • FS=Faculty Senate
  • PC=Provost's Council
  • UGC=Undergraduate Council 
  • UWGEC= University-wide General Education Committee

Please contact Curricular Affairs to discuss the approval process and best practices.  We can meet with your department to discuss the forms, provide examples of strong proposals, and give you feedback on your drafts.

*Proposals are sent to ABOR after receiving CAAC approval. ABOR's Academic Affairs and Educational Attainment Committee reviews/votes on the proposals before forwarding to full ABOR. ABOR approval is the only external approval required. Proposals must receive approval from all UA internal committees and ABOR before implementation, marketing, admitting students, etc.  

Curricular Change Type Form(s) Required Reviews (R) AND Approvals Needed
Creation of a new major

Preliminary Proposal Form

Training and security role/access to UA Plan Management Workflow and upload the following to the appropriate tab:

UAccess UA Plan Management Workflow Input Form

New Academic Program Additional Information  Form

Peer Comparison Chart

Budget Projection Form - use the Budget Projection Form Instructions for clarification.

-Curricular Affairs (R)
-CAAC
-UGC
-FS
-ABOR 
Creation of a new standalone minor

Training and security role/access to UA Plan Management Workflow and upload the following to the appropriate tab:

UAccess UA Plan Management Workflow Input Form

New Academic Program - Minor Form

Peer Comparison Chart

Budget Projection Form - use the Budget Projection Form Instructions for clarification.

-Curricular Affairs (R)
-CAAC
-UGC
-FS
Creation of a minor with the same name as an existing major Memo addressed to Vice Provost and Curricular Affairs, with required curriculum. Memo must be signed by Department Head and Academic Dean and emailed to Curricular Affairs.  -Curricular Affairs (R)

Creation of an undergraduate certificate

 

 

 

Training and security role/access to UA Plan Management Workflow and upload the following:

UAccess UA Plan Management Workflow Input Form

New Program Proposal Certificate Form

Peer Comparison Chart

Budget Projection Form - use the Budget Projection Form Instructions for clarification.

-Curricular Affairs (R)
-UGC
-CAAC

Creation of undergraduate emphasis (sub-plan) for an existing major with existing emphases (sub-plans) Undergraduate Emphasis Request Form (Existing Sub-plans) -Curricular Affairs (R)
-UGC
-CAAC
Creation of undergraduate emphasis (sub-plan) for an existing major with no existing emphases (sub-plans) Undergraduate Emphasis Request Form (No Existing Sub-Plans) -Curricular Affairs (R)
-UGC
-CAAC
Change degree type Substantial Change Request Form -Curricular Affairs (R)
-UWGEC
-UGC
-CAAC
-ABOR
Name changes to the major with NO accompanying changes to major requirements Memo addressed to Vice Provost and Curricular Affairs. Please send to Curricular Affairs with justification for the changes and explanation of impact to current students. Memo must be signed by Department Head and Academic Dean.  -Curricular Affairs (R)
-CAAC
-ABOR
Name changes to an existing emphasis (sub-plan), minor, or certificate with NO accompanying changes to requirements Memo addressed to Vice Provost and Curricular Affairs, with justification for the requested change. Memo must be signed by Department Head and Academic Dean. -Curricular Affairs (R)
-CAAC
Changes to major GPA and admission requirements to the major Substantial Change Request Form -Curricular Affairs (R)
-UGC
-CAAC
CIP code changes (with NO accompanying changes to major requirements) Memo addressed to Vice Provost and Curricular Affairs. Please send to Curricular Affairs with justification for the requested change. Memo must be signed by Department Head and Academic Dean. Memo must include how the required courses and curriculum fit the proposed code. -Curricular Affairs (R)
Change in university-wide general education requirements for the major Substantial Change Request Form -Curricular Affairs (R)
-UWGEC
-UGC
Substantial changes to a major (increasing or decreasing units required in the major, changing the themes of the major, changing core requirements in the major, etc.) Substantial Change Request Form -Curricular Affairs (R)
-UGC
-CAAC
May require ABOR
Substantial changes to a minor (increasing or decreasing units required in the minor, changing the themes for the minor, changing core requirements in the minor, etc.) Substantial Change Request Form -Curricular Affairs (R)
-UGC
-CAAC
Substantial changes to undergraduate certificate requirements Substantial Change Request Form -Curricular Affairs (R)
-UGC
-CAAC
Disestablishment of a major or minor Memo addressed to Vice Provost and Curricular Affairs. please send to Curricular Affairs, with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. -Curricular Affairs (R)
-UGC
-CAAC
May need to go to ABOR if in a critical area of study
Disestablishment of existing emphasis (sub-plan(s)) Memo addressed to Vice Provost and Curricular Affairs. Please send to Curricular Affairs, with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. -Curricular Affairs (R)
Disestablishment of productive certificates Memo addressed to Vice Provost and Curricular Affairs. Please send to Curricular Affairs, with justification for the requested change and a detailed teach out plan (how you will handle current students, if any). Memo must be signed by Department Head and Academic Dean. -Curricular Affairs (R)
-UGC
-CAAC
Course requisites with a grade of "B" or higher in another course Request to Establish a Grade Requisite of B or Higher in a Course Form -Curricular Affairs (R)
-UGC