Departments can Waive/Refund Course Fees for Canceled Activities

July 1, 2021

We plan to return most courses at our Main Campus to fully in-person formats in the fall, with some courses offered as flex in-person as public safety requires.

This might affect some in-person activities (e.g., field trips, other travel, special exams, lab supplies, and other consumables) to be canceled for Fall 2021 and /or Spring 2022.  If there are course fees (CF) specifically for the purpose of funding these canceled in-person activities, we will work to waive these course fees before they are billed to the student or refund the student if they have paid the fee. To manage this process, we would like to work with you on these requests as follows:

Prepare a college-wide/department-wide memo request, listing all the course fees to be waived/refunded, indicate why the course fee needs to be waived/refunded, and provide the fee amount and account number.
  • Ensure the memo is signed by the Department Head or the College Dean (or a dean's designee).
  • Address the memo to Vice Provost Greg Heileman.
  • Email the memo to the University Fees Program Manager (click "email us" below)
The request to waive/refund a course fee for the Fall 2021 or Spring 2022 semesters is final and cannot be changed later in the term.
Preferably, submit this request by no later than October 1, 2021. This is the ideal date for full academic year (AY) requests, but waive/refund requests per term can be submitted throughout the AY.
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